Xero or QuickBooks for a moving company: what goes where.

Xero is a ledger, not a job system

Xero and QuickBooks are excellent at one thing: the books. Bank feeds, reconciliation, tax, the accountant's view. They are not built to know that a move has two addresses, a crew, a truck, a deposit and a day.

When you try to make them do that, the job details end up in the invoice description field and the quote history ends up in your sent mail.

What belongs in the moving software

Everything that happens before the money hits the bank:

• The enquiry, the quote, the accept and the deposit
• The job: addresses, crew, truck, date, notes, inventory
• Move-day progress and the customer's tracking link
• The invoice as it's raised from the job, and the pay link
• Which invoices are outstanding, overdue, paid

What belongs in the ledger

Everything your accountant needs and nothing they don't:

• The invoice as a financial record, with the right tax code
• Payments matched against the bank feed
• Expenses, fuel, wages, insurance
• Tax returns and year end

How the two connect

In AllMoveTeam you raise the invoice from the job. It goes to the customer with a pay link and, if you've connected Xero, the same invoice appears in Xero with the right contact and tax rate. Payment recorded on either side shows on both.

You stop typing invoices twice. Your accountant stops asking which job a payment was for. The moving software knows the job; the ledger knows the money.

If you're on QuickBooks

Xero is the live connection today. QuickBooks users raise and send invoices from the job the same way, then export the invoice list as CSV for their books. A direct QuickBooks connection is on the roadmap, not live yet. Tax label and currency follow your country either way.